Purchase Order Generator

Create professional purchase orders in seconds and download as PDF — free and fully in-browser.

Purchase Order #

Date

Currency

Tax / VAT (%)

Buyer (your business)

Supplier / Vendor

Line items

$0.00

Notes / terms

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Purchase Order

PO-0001

Date: —

Buyer

—

Supplier

—

Description	Qty	Unit price	Line total
—	1	$0.00	$0.00
Subtotal			$0.00
Tax (0%)			$0.00
Total			$0.00

This purchase order is generated entirely in your browser and is never uploaded to any server.

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About the Purchase Order Generator

A purchase order is the document a buyer sends to a supplier to formally request goods or services at agreed quantities, prices, and terms. Once the supplier accepts it, the PO becomes a binding agreement and the official record that authorizes the spend. This generator lets you assemble that document quickly: enter your company and vendor details, line items with quantities and unit prices, a PO number, and your delivery and payment terms, and it lays everything out in a clean, sendable format. It exists for the moment before a purchase happens, when you need to commit on paper rather than chase an order down later.

Reach for a purchase order whenever you want a paper trail before money is spent, not after. Businesses use them to lock in pricing, get internal approval, control budgets, and give the supplier an unambiguous order to fulfill. They are especially useful for B2B buying, recurring vendor orders, and anything where finance later needs to match what was ordered against what arrived. A PO is not an invoice: the buyer issues the PO first to start the transaction, and the supplier issues an invoice afterward to request payment. The shared PO number is what ties the two together through the whole procurement cycle.

The tool works by turning your inputs into a structured document. You add a unique PO number (many teams use a sequential scheme like PO-2026-0142 so each order is traceable), the issue date, and a required-by or delivery date. Line items calculate line totals from quantity times unit price, then roll up into a subtotal, optional tax, and a grand total. You set payment terms such as Net 30, shipping instructions, and any notes the supplier needs. The result is a self-contained PO you can download or print and send, with all the fields a supplier and your own accounts-payable team will expect to see.

Everything is generated in your browser from the data you type, so your vendor names, pricing, and order details are not uploaded to a server or stored by us. That matters for purchasing, where unit costs and supplier terms can be commercially sensitive. The math is straightforward arithmetic on the figures you enter, so accuracy depends on your inputs being correct, double-check quantities, unit prices, and tax rate before sending. The generator produces the document; it does not route approvals or transmit the order, so confirm your internal sign-off and the supplier's preferred delivery channel separately.

Frequently asked questions

What is the difference between a purchase order and an invoice?

A purchase order is created by the buyer before a purchase to authorize and describe what is being ordered, while an invoice is created by the seller afterward to request payment for what was delivered. The PO starts the transaction and the invoice closes it; both usually reference the same PO number.

What fields does a purchase order need to be valid?

A complete PO typically includes a unique PO number, the issue date, buyer and supplier details, line items with descriptions, quantities and unit prices, the subtotal and total, plus delivery date, shipping information, and payment terms. Missing the PO number or terms is the most common cause of disputes and delayed payment.

How should I number my purchase orders?

Use a unique, sequential scheme so every order is traceable, such as PO-2026-0001 incrementing by one. Consistent numbering lets both you and your supplier match the PO to its later invoice and receiving record, which is essential for three-way matching in accounts payable.

What do payment terms like Net 30 mean on a PO?

Net 30 means the buyer has 30 days from the invoice date to pay the full amount, effectively short-term interest-free credit from the supplier. You can set other terms such as Net 15 or Net 60; stating them on the PO upfront avoids confusion when the invoice arrives.

Is a purchase order legally binding?

A PO on its own is an offer to buy, but once the supplier accepts it, it generally becomes a legally binding contract covering the listed items, quantities, prices, and terms. That is why it is worth getting the details right before you send it.

From our blog

Designing a Print-Ready Business Card: Trim, Bleed and Safe Zone Explained

By the Super Simple Digital Tools Team · Updated June 2026

Most business cards that come back from the printer looking wrong fail for one of two reasons: the proportions were off, or something important sat too close to the edge. Both problems are avoidable once you understand the three regions every print file is built around. Getting them right before you order is far cheaper than reprinting a box of 500 cards, so it is worth five minutes of attention even for a simple text-only design.

Start with the trim size. In the US and Canada that is 3.5 x 2 inches, the dimension that fits a wallet and standard cardholders. This is the finished edge after the press cuts the printed sheet. If you design at the wrong aspect ratio, the printer will either stretch your artwork or crop it, so always begin on a correctly sized canvas rather than resizing a square or photo-shaped layout at the end.

Next comes the bleed, an extra 0.125 inch (3 mm) of artwork on all four sides, making the working area 3.75 x 2.25 inches. Industrial cutters stack and slice many cards at once, and the blade can drift a fraction of a millimetre. If your background stops exactly at the trim line, a tiny misalignment shows a white edge. Extending colour and images into the bleed means the design always runs fully to the edge no matter where the cut lands.

The third region is the safe zone, set 0.125 inch inside the trim. Anything you cannot afford to lose, your name, phone number, logo and email, belongs inside this 3.25 x 1.75 inch box. Treat the strip between the safe zone and the trim as decoration-only space. Keeping text well inside also simply looks more deliberate, because cramped type running to the edge reads as amateur even when the cut is perfect.

Finally, mind resolution and colour. Export at 300 DPI so type and logo edges stay sharp rather than fuzzy. Remember that the bright colours you see on a backlit screen are RGB, while the press prints in CMYK ink, which cannot reproduce some of the most vivid tones. If your brand colour matters, give the printer its exact value or ask for a proof; for everyday cards the small shift is usually unnoticeable.

Begin on a 3.5 x 2 inch canvas; never resize a square or photo-shaped layout to fit at the end.
Push any background colour or image fully into the 0.125 inch bleed so no white edge appears after cutting.
Keep all text and your logo inside the 3.25 x 1.75 inch safe zone, away from the trim line.
Export at 300 DPI and confirm CMYK colour values with your printer for anything brand-critical.

Read the full guide →

Tool by the Super Simple Digital Tools Team. Reviewed by our editorial team. Free to use, no signup required.